The Office Setup for Optimal Performance and Productivity
Office design has a direct effect on employee morale, productivity, and performance. As most employees spend an average of eight or more hours in the office, it's crucial to understand how professional spaces influence workers. Whether you work with a team or on your own, your office should be structured to allow work to be effectively completed from one stage to the next. A productive workspace should be clutter-free, functional, and aesthetically pleasing to provide a source of creativity. A well-designed office is a happy office that promotes collaboration while reducing distractions. Improve productivity and performance in the office by making some necessary design changes.
Open office setups are quite popular and economical. Open floor plans allow employees to effectively work as a team while maximizing space. Working in a collaborative office space is not without noise and other distractions, but many employee concerns can be resolved by using headphones, which prevent you from being pulled into unnecessary conversations, or by moving to secluded stations for focused work. Collaborative workspaces should feature areas to conduct meetings and to work independently. Round tables are excellent for brainstorming and problem-solving as a group, as they allow employees to see and speak directly to the group. The office should also have communal places for employees to write and share. Whiteboards, chalkboards, or even large pads of paper set on easels can provide employees with a place to share data and ideas. Common areas, such as kitchens, allow coworkers to congregate and converse, thus promoting positive socialization. While there is no one-size-fits-all way to design an effective office layout, the space should allow shared workspace with secluded areas for privacy. The office should have a balance of enclosed spaces for focused work, phone calls, and conference calls. Enable employees to have control over where they work by providing a variety of settings to support various work modes: social, focus, learning, and collaborative.
Use your space wisely when setting up your office. Avoid having items scattered on cabinets and desks, and instead, put everything in its place. Papers and documents should be filed in filing cabinets, and office supplies can be neatly stored in your desk or in storage boxes. Have the items you use frequently within arm's reach, such as your computer, telephone, filing area, and work surface. If possible, adjust the climate in your office to boost productivity. Ensure that heating, air conditioning, and fresh ventilation options are available and at comfortable levels. Your office should have sources of both natural lighting and artificial overhead and task lighting. Personal decorative touches, such an inspirational quote or picture of your family, can also inspire and motivate. Stark white walls can make a space feel cold and uncomfortable. Opt for more lively or soothing colors, such as beige, gray, pale blue, or olive. Avoid "loud" colors, such as red, which can be distracting and cause the eyes to easily become fatigued. Keep decor to a minimum to maintain a neat, professional atmosphere.
Setting Up an Office (PDF)
A successful office design should be clean and comfortable and provide ample room to write, learn, and create. Research shows that a blue palette stimulates the mind, yellow inspires creativity, green creates a calming balance, and red affects your body. When creating a professional atmosphere, choose colors that will best suit the type of work being completed in each type of team. Ergonomics also play a major role in office comfort and productivity. Take the time to adjust the height of your chair, desk, and computer monitor to avoid back pain and leg discomfort. Your thighs should be parallel to the floor with your upper arms perpendicular to the floor. Even well-designed offices can make employees unproductive if they feel chained to their desks. Workers should have walking room in the office or an employee lounge where they can get up, stretch, and recharge. Studies have concluded that employees who take frequent short breaks from work see a dramatic increase in concentration, improved time management, and mental sharpness.