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Is Your Google Calendar the Next Data Frontier?

Cornerstone Editors

How much time do you spend every day sending and answering emails and calendar invites? While these tasks may seem minute and often mindless, they consume vast amounts of time and energy—13 hours per week, according to research firm McKinsey & Co. At the same time, these daily responsibilities are rarely productive and can cost employers an average of $20,990 per worker per year.

For VoloMetrix, a Seattle-based "people analytics" company, these wasted hours represent huge chunks of time just waiting to be optimized. VoloMetrix builds software that monitors employees' email and calendar data to, in theory, give employers a better understanding of how workers are spending their time.

VoloMetrix's technology works by communicating with a company's email and calendar server, extracting data, then anonymizing and aggregating it, explains VP of Product Chantrelle Nielsen. "This lets managers see where people in different departments are spending their time," she explains.

How can managers put this kind of employee email and calendar data to use? According to Michael Housman, Chief Analytics Officer at Cornerstone OnDemand, there are three major possibilities: predicting employee flight risk, finding ways to save time and mapping out a company's internal social networks.

Q: Who's Looking to Leave?

Although VoloMetrix anonymizes all the email and calendar information it scans, the data can be useful for identifying teams where employees might be less engaged, and potentially looking to leave the company.

"We look at the different levels of insularity, whether it's geographical or departmental," Nielsen says, explaining that less communication between peers, offices and departments, and fewer meetings could indicate lower engagement and, potentially, upcoming departures.

It's then up to the manager to decide whether to dive into the data and investigate if something is really amiss. However, Housman warns that simply having that information at your fingertips doesn't mean you can always do something about it.

"If someone's already checked out and in the job market, it's really hard to pull them back in," Housman says. "You need to think of a way to engage them more, whether it's with a raise, bonus or something else entirely."

Q: Can We Stop Wasting Employees' Time?

Long meetings are another notorious productivity killer, as anyone who's been stuck in a conference room all day can attest. Studying email and calendar data can help managers zero in on meetings that go too long for no reason or that tie up too many people at once.

"You can look at this data and get a sense of who's a heavy waster of other peoples' time," Housman says. "For knowledge and creative workers in particular, you need undisturbed time to be able to focus and get work done. When you cut back on unnecessary meetings and set aside dedicated time for checking email, you get more done."

A heightened sense of productivity is also a good morale boost, says VoloMetrix's Nielsen. "When people are constantly emailing and in meetings, you feel like you're working harder and harder without getting anything more done. It becomes an employee satisfaction issue."

Q: Is an Employee Fitting In?

One of the least explored—but potentially most valuable—applications of studying a company's e-mail and calendar data is gaining a deeper understanding of how employees interact with each other and the networks that exist at work.

"This application has gotten the least attention, but I think it's the most exciting area for people analytics to really take off," says Housman. "We've done a bunch of work that finds that your tenure and performance is highly influenced by the social fabric that exists at work."

A commonly cited Gallup study confirms this idea that strong friendships predict productivity—employees who have a best friend at work are 35 percent more likely to report commitment to quality. What's more, according to Gallup founder Donald Clifton, employees with workplace best friends are more focused, more passionate and more loyal to their organizations.

For Housman, workplace camaraderie (or the lack thereof) can be one of the most telling signs of an employee's productivity and engagement. "It's not all about talent," he says. "A lot of it is about your relationships at work."

Photo: unsplash.com

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社員を夢中にさせるエクスペリエンスの創り方

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社員を夢中にさせるエクスペリエンスの創り方

従業員エクスペリエンス(仕事から得る経験・満足感)の創造―人財開発業界のリーダーからの答え 人財関連従事者にとって、いまだかつてない変化に富んだ時代がきました。たった10年の間に地域・業界・大きさ問わず、どの企業でも、どんな役職でも、「働く」の定義がドラマチックに変革しました。職場に対する社員の期待の変革は同時に課題も出てきており、人事部のリーダーにとっても素晴らしい機会であるといえます。 人財開発を任される者として、皆さんはこの目まぐるしい変化への対応の大変さを日々実感していることでしょう。社員が一人一人に合わせた仕事上のエクスペリエンスを得るようにアプローチし、一方で会社のニーズも満たし、人財開発プログラムに対するポジティブなインパクトも証明しなければならないのです。 そこでこちらのハンドブックの出番です。 社員のポジティブなエクスペリエンスを長期的な目線で創造する 人財開発のリーダーならば社員だけでなく、社員が職場で得るエクスペリエンスについてもその重要性をご存知でしょう。 そこで世界中の30人以上の人財開発のプロフェッショナルと業界のエキスパートから洞察を集めハンドブックにしました。 AMEX、アストラゼネカ、BJCヘルスケア、富士通、そしてVulcanなど、人財開発に特に力を入れていることで知られるいくつかの企業からの実践的な情報を紹介しています。そして、Bersin、Brandon Hall Group、Fistful of Talent、Fosway、HR Examiner、Lighthouse Research、RedThread Research、Towards Maturityなどの多才な研究者や作家から、社員のエクスペリエンスをマネジメントするための先進的なアイデアと新しいアプローチが得られます。 ここで少しエキスパートからの洞察をご紹介いたします。 個人に最適化された真のエンプロイージャーニー ここに挙げた例は、膨大な専門知識のほんの一部に過ぎません。 大勢の賢者が私たちや皆さんに知見を共有してくれています(資料はすべて日本語化されています) Josh Bersin – Bersin Academy Remember that "the customer experience is dependent on the employee experience." Every time we make employees' lives better, we better serve customers. Look at the common "moments that matter" at work first, and flatten these issues completely. Onboarding, job changes, relocation etc. Every company can look at these topics and map out better solutions. Dani Johnson – RedThread Research Personal talent experiences and the organization's processes that drive results should fall under one approach. Strong talent and development strategies overlap individuals natural desires to learn and develop, with the organization's needs. This happens in organizations where they understand and communicate the skills they need to succeed, and then motivate employees to develop them. Michael Rochelle – Brandon Hall Group Organizations spend their time developing a more flexible, agile and diverse workforce. The key to building this workforce is providing employees with opportunities to grow – personally and professionally. Meaningful work, an attentive manager, and rewards and recognition motivate employees, and smart organizations work diligently to provide this environment. Julie Winkle-Giulioni – DesignArounds While organizational processes are necessary, no one develops from annual mandated activities. Employees around the world report that their success boiled down to three factors: Trust – leaders whom they trusted to provide meaningful feedback and to have their backs. Belief – leaders who saw something in them they may not have seen in themselves. Ongoing conversation – leaders who prioritized accessibility, listening and dialogue. David Wilson – Fosway Group Seemingly every aspect of the employee lifecycle must now be a great experience. And in a talent deficient economy, it cannot be taken for granted. Employers are increasingly recognizing that the commitment they expect from employees has to be earned and nurtured. But remember, real experiences come from what people do and how they behave, not from a company's processes and systems. Jane Daly – Towards Maturity High-performing learning cultures are the most successful at creating heuristic experiences that build value. They continually upskill and network with key experts to enable self-determined experiences, not just self-directed, which just focuses on content rather than the experience of a learner consumer-centric ecosystem. Steve Simpson – Keystone Management Services Create an environment where people demonstrate a hunger and expectation for learning and growth – aimed at strengthening the aspirational culture. People won't be "punished" (through extra catch-up work) for attending professional development initiatives. Leaders and employees will show a real interest in hearing what others have learned. Tim Sackett – HRU Technical Resources If you suck at something, technology does a good job at amplifying that! So, before you can deliver a great employee experience using technology, your employee experience design should be great without it. Then the technology will help you deliver that experience more consistently and faster than ever. Ben Eubanks – Lighthouse Research and Advisory We can create more people-centric workplaces AND drive more value for the business. Engaged companies can outperform disengaged companies by 150 percent. We've seen this play out in our research again and again: companies with better revenue, engagement, and employee retention see talent differently, treat talent differently, and they don't apologize for it. Jason Lauritsen – Engagement & Culture Expert If you find that taking a people-centric approach to employee experience is in conflict with your organization's processes, then those processes are broken. Sure, you can try to mitigate the impact of those processes, but you should also address what processes are out of alignment with how people do their best work and fix it. このハンドブックを読み終えるころには今後の会社の発展に貢献し、そして社員にも喜ばれるような、面白くて個人に最適化されたエクスペリエンスの創造に関する新しいアイデアや戦略が身についていることでしょう。 社員を夢中にさせるエクスペリエンスの創り方のダウンロードはこちら

コーヒーブレイク: ハイブリッドワークプレイスに必要なもの

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コーヒーブレイク: ハイブリッドワークプレイスに必要なもの

パンデミックによって仕事が急速に、そして明らかに変化する中、t常に盛り上がる議論の1つは、オフィスへの復帰に焦点を当てたものです。オフィスへの復帰を行うのか、行うとしたらどのように行うのか? 多くの従業員は自宅で仕事をするという贅沢をしたことが ありませんが、自宅で仕事ができる人たち(例えば、あなたのチームは、仕事に焦点を当てた企業ブログを執筆・編集していたとしましょう)、オフィス復帰は熱い論争を呼んでいます。 例えば、Airbnb社は最近、社員にオフィスに戻らなくていいと言っています。また、ゴールドマン・サックス社のように、週5日復帰しているところもあります。しかし、フルタイムでオフィスに戻ることを義務付けた組織の中には、優秀な人材の多くがすぐに退職したり、その後すぐに辞めてしまったりするところもあります。また、そのような組織では、本当に嫌な思いをすることもありました。このことからわかるのは、すべての組織が、その決定が影響を与える人々と話した上で、人々の決定を下しているわけではない、ということです。 ハイブリッド・ワークは、家賃を払う組織とリモート・ワークの自由を享受する従業員が合意できる妥協点であるように思われる そして、すべての兆候からハイブリッドワークが定着することは明らかで、リモートワークの成功は企業の仕事の進め方や仕事の場所を再認識させたのです。そして、リモートワークの成功は企業における仕事の進め方や場所 を再構築しています。多くの人にとって、週に何日でもオフィスに 戻ってくるということは、2年近く自分の家の中で仕事をしてきた後、大きな変化として感じられるでしょう。この1年で、多くの社員が一人で仕事をすることに慣れたことでしょう。では、どのようにすれば従業員を満足させ、組織の目標に一致させることができるでしょうか。 仕事をみんなにフィットするスタイルにする オフィスでの時間とオフィス外での時間の適切な組み合わせを見つけることは、多くの従業員や組織が現在正しい状態にするために取り組んでいる、厄介な状況です。組織と社員にとって最適な働き方をするためには、プランが必要です。柔軟性を提供し、リソースをアップスキルし、オフィスで働くことの利点と必要性を伝える計画です。 2021年ワークトレンド・インデックスによると、70%以上の労働者が柔軟なリモートワークのオプションの継続を望んでおり、65%以上がチームメイトと直接会う時間をより多く切望しています。その結果、66%のビジネスリーダーがハイブリッドワーク環境に対応できるよう、オフィススペースの再設計を準備しています。 新しいワークスタイルに必要なものは以下の通りです 戦略的な組織計画 - コーナーストーンのサクセッションプランニングとワークフォースプランニングのソリューションにより、組織目標に社員を合わせることができます。 すべての従業員に対する学習のパーソナライズ - AI主導の学習推奨により、正社員、契約社員、ギグワーカーのスキルを向上させます。 必要不可欠な最新コンテンツとリソース - プロフェッショナルスキル、リーダーシップ、マネジメント、リモートワークの必需品など、常に新鮮なコンテンツとサブスクリプションで、変化し続ける市場における従業員のニーズに対応 継続的な従業員開発 - 開発計画、目標設定、継続的なフィードバックなどにより、リモートおよびオフィス内の従業員の専門的な成長を促進することができます。 このブログは企業のブログであり、どのように機能するかはご存じでしょうから、コーナーストーン製品で成功するハイブリッドワークプレイスを構築するために、これらすべてのことを行っていることは、おそらくご想像のとおりです。 しかし、コーナーストーンの利点以外に、あなたの組織でどのようなハイブリッドバランスが最適かを考えるとき、社員とのコミュニケーションをオープンで正直なものに保つことを忘れないでください。社員は、すべての仕事をする人たちですから、あなたが彼らの意見を考慮することに感謝するはずです。もしあなたが彼らと一緒に働かないのであれば、彼らは他の場所で働くでしょう。

4 Ways to Expand Your Social Media Recruiting Strategy

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4 Ways to Expand Your Social Media Recruiting Strategy

Social media is ubiquitous, and companies are using it in many different and innovative ways for enhancing their sales, marketing and customer services. So why is it then that many HR departments still fail to see social media as more than a job board? Outside of the office, the same HR people happily engage with friends on Facebook, share news and ideas on Twitter, look at pictures on Instagram and send snaps on Snapchat. But when they put their work hat on they seemingly forget why they use social in the way they (and hundreds of millions of other users) do every day, and resort back to just posting jobs (in a boring way) on social media! Of course there is nothing wrong with job posting, and it's often an effective approach to reaching an audience, but not all of the time. According to LinkedIn, only 12 percent of the working population are actively seeking new employment. So, if all you do is post jobs on your LinkedIn, Twitter or Facebook page, you are consciously ignoring the other 88 percent of the working population who might be interested in hearing more about your company in general. Creating and sharing interesting content about your company such as employee stories or volunteer days help bring your employer brand to life. It might even trigger people to reach out to you and find out more about your job opportunities. In truth, mixing up your social media feeds with a variety of content will provide more depth and candidate engagement. Here are four ways to expand your social media strategy and engage with new potential candidates. 1) Candidate Sourcing With people using an average of more than five social networks, sourcing talent via social media makes absolute sense. Branch out from just using LinkedIn and look to sites like Twitter, Facebook and Google+ to search for and engage with prospective talent. Try search tools like Followerwonk to search Twitter bios for keywords and job titles, a clever Chrome browser extension called Intelligence Search that easily searches Facebook and using the search bar at the top of Google+. They will help you identify new talent. If you are looking to build social media pipelines then try Hello Talent. It is a great free tool that allows you to build talent pipelines from many different social networks by using a browser extension. 2) Competitor Monitoring Social media is a fantastic source of information and data. By using tools like Hootsuite and Tweetdeck, you can monitor the social media activity of your competitors. Both of these tools allow you to set up search columns, where you can enter things like keywords, hashtags, Twitter names and track when any of these are mentioned on sites such as Twitter. You can use the interact or use the insights accordingly. 3) Resources for Candidates Consider your Facebook page (or Twitter channel) as a real-time customer services channel for you to engage and communicate with both new and existing candidates in the recruitment process. Provide links to your social media pages to candidates at all stages in the process and encourage them to visit the pages and ask questions about any part of the process. You can also share useful information about working for the company, including locations, employees and other relevant news. 4) Live Recruitment Events Not everyone can attend the many recruitment events happening every month. But by using social media like Twitter, Facebook Live, Instagram and Snapchat, you can easily provide live commentary for these events you attend or host. Real-time video via Facebook Live and interaction via Twitter chats are superb examples of ways to regularly engage with a live audience of potential candidates. With social media firmly established in our working lives, I question how much more evidence HR departments will need to fully embrace this "new" form of candidate engagement. Photo: Twenty20

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