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Performing the Core Functions of HR Remotely

Suzanne Lucas

Founder, Evil HR Lady

Your Human Resources department isn’t just a team of experts in managing people—they’re experts in managing your company’s people. And if it’s operating effectively, your HR folks have tried and true tactics for keeping things running smoothly. While every successful HR team is unique, most probably have regular check-ins with employees to discuss their goals and offer them development opportunities; gauge employee sentiment based on how they act at the office; take managers out for coffee to discuss leadership or succession questions. What’s the common denominator? Adequately addressing people problems requires people to interface.

But, as we continue to navigate a workforce shaken to its core by the COVID-19 pandemic, HR teams now have to support employees they haven’t seen in person in many months—and, in virtually onboarded cases, at all. While some functions of HR including paperwork and reporting can easily be done remotely (one example: the government has approved an extension allowing remote I-9 verification), problem solving, employee development and succession planning require a little more creativity.

Here are four ways to make HR work in a remote setting.

1. Know Your People—in Their New Work Setting

When there’s no chance to run into people in the hallway or chat in line at the cafeteria, getting to know colleagues becomes a difficult task. But it’s more important than ever for HR professionals, if you are to support them in the new normal. For example, you may think you know your accounting team and their challenges at the office, but are they facing different obstacles at home? Is your head of accounting dealing with his kids’ remote learning troubles, which is causing him to miss deadlines?

Knowing your people means knowing the nature of their work and the culture on their respective team. Speak to individuals to see how you can best support them, not only through official avenues like offering them parental leave, but also through smaller, internal changes. Perhaps, moving that accounting deadline to a different day of the week would make all the difference.

2. Provide Learning Tools

Learning and development on the job are always important. But it’s particularly crucial at a time of massive disruption when employees need to sharpen key soft skills like resilience, communication and productivity. Employees need to have tools that enable them to learn and grow in the flow of work without day-to-day coaching from HR or their managers. Implementing a learning management system can help employees set goals, guide their own development and access learning materials as they need, when they need them.

HR will still have to dedicate time to developing and deploying the appropriate learning content and resources. But centralizing it and making it widely available can be game changing. Remember, remote HR doesn’t absolve you of the responsibility to facilitate employee growth—and technology can actually make that process easier on you.

3. Schedule Face Time

By this point in the year, we’re all exhausted by video conferencing. But it’s a necessary evil. While studies show that too much time on camera can be stressful, you’ll get a clearer understanding of how people are doing if you can see their faces. Face-to-face interactions are critical to us as humans, so to continue evaluating how your employees are feeling (are they down? are they energetic and motivated?), you’ll have to schedule more video calls. But taking a break from a computer screen might help—instead of a typical Zoom session, try FaceTiming in the backyard, or while you take a socially-distanced walk around your respective neighborhoods.

4. Set Solid Boundaries

The work of HR is never done. There will never be a time where every employee is happy, every manager is trained, every succession plan is written and every job description is updated. When working remotely, you never have to go home because you’re already there, so it can be hard to turn off your computer and put your phone on do not disturb mode. But you cannot solve every problem. And you need time to relax. Set your boundaries—and encourage your employees to do the same. Set a good example, and teach by doing.

For more columns by HR expert Suzanne Lucas, click here.

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社員を夢中にさせるエクスペリエンスの創り方

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社員を夢中にさせるエクスペリエンスの創り方

従業員エクスペリエンス(仕事から得る経験・満足感)の創造―人財開発業界のリーダーからの答え 人財関連従事者にとって、いまだかつてない変化に富んだ時代がきました。たった10年の間に地域・業界・大きさ問わず、どの企業でも、どんな役職でも、「働く」の定義がドラマチックに変革しました。職場に対する社員の期待の変革は同時に課題も出てきており、人事部のリーダーにとっても素晴らしい機会であるといえます。 人財開発を任される者として、皆さんはこの目まぐるしい変化への対応の大変さを日々実感していることでしょう。社員が一人一人に合わせた仕事上のエクスペリエンスを得るようにアプローチし、一方で会社のニーズも満たし、人財開発プログラムに対するポジティブなインパクトも証明しなければならないのです。 そこでこちらのハンドブックの出番です。 社員のポジティブなエクスペリエンスを長期的な目線で創造する 人財開発のリーダーならば社員だけでなく、社員が職場で得るエクスペリエンスについてもその重要性をご存知でしょう。 そこで世界中の30人以上の人財開発のプロフェッショナルと業界のエキスパートから洞察を集めハンドブックにしました。 AMEX、アストラゼネカ、BJCヘルスケア、富士通、そしてVulcanなど、人財開発に特に力を入れていることで知られるいくつかの企業からの実践的な情報を紹介しています。そして、Bersin、Brandon Hall Group、Fistful of Talent、Fosway、HR Examiner、Lighthouse Research、RedThread Research、Towards Maturityなどの多才な研究者や作家から、社員のエクスペリエンスをマネジメントするための先進的なアイデアと新しいアプローチが得られます。 ここで少しエキスパートからの洞察をご紹介いたします。 個人に最適化された真のエンプロイージャーニー ここに挙げた例は、膨大な専門知識のほんの一部に過ぎません。 大勢の賢者が私たちや皆さんに知見を共有してくれています(資料はすべて日本語化されています) Josh Bersin – Bersin Academy Remember that "the customer experience is dependent on the employee experience." Every time we make employees' lives better, we better serve customers. Look at the common "moments that matter" at work first, and flatten these issues completely. Onboarding, job changes, relocation etc. Every company can look at these topics and map out better solutions. Dani Johnson – RedThread Research Personal talent experiences and the organization's processes that drive results should fall under one approach. Strong talent and development strategies overlap individuals natural desires to learn and develop, with the organization's needs. This happens in organizations where they understand and communicate the skills they need to succeed, and then motivate employees to develop them. Michael Rochelle – Brandon Hall Group Organizations spend their time developing a more flexible, agile and diverse workforce. The key to building this workforce is providing employees with opportunities to grow – personally and professionally. Meaningful work, an attentive manager, and rewards and recognition motivate employees, and smart organizations work diligently to provide this environment. Julie Winkle-Giulioni – DesignArounds While organizational processes are necessary, no one develops from annual mandated activities. Employees around the world report that their success boiled down to three factors: Trust – leaders whom they trusted to provide meaningful feedback and to have their backs. Belief – leaders who saw something in them they may not have seen in themselves. Ongoing conversation – leaders who prioritized accessibility, listening and dialogue. David Wilson – Fosway Group Seemingly every aspect of the employee lifecycle must now be a great experience. And in a talent deficient economy, it cannot be taken for granted. Employers are increasingly recognizing that the commitment they expect from employees has to be earned and nurtured. But remember, real experiences come from what people do and how they behave, not from a company's processes and systems. Jane Daly – Towards Maturity High-performing learning cultures are the most successful at creating heuristic experiences that build value. They continually upskill and network with key experts to enable self-determined experiences, not just self-directed, which just focuses on content rather than the experience of a learner consumer-centric ecosystem. Steve Simpson – Keystone Management Services Create an environment where people demonstrate a hunger and expectation for learning and growth – aimed at strengthening the aspirational culture. People won't be "punished" (through extra catch-up work) for attending professional development initiatives. Leaders and employees will show a real interest in hearing what others have learned. Tim Sackett – HRU Technical Resources If you suck at something, technology does a good job at amplifying that! So, before you can deliver a great employee experience using technology, your employee experience design should be great without it. Then the technology will help you deliver that experience more consistently and faster than ever. Ben Eubanks – Lighthouse Research and Advisory We can create more people-centric workplaces AND drive more value for the business. Engaged companies can outperform disengaged companies by 150 percent. We've seen this play out in our research again and again: companies with better revenue, engagement, and employee retention see talent differently, treat talent differently, and they don't apologize for it. Jason Lauritsen – Engagement & Culture Expert If you find that taking a people-centric approach to employee experience is in conflict with your organization's processes, then those processes are broken. Sure, you can try to mitigate the impact of those processes, but you should also address what processes are out of alignment with how people do their best work and fix it. このハンドブックを読み終えるころには今後の会社の発展に貢献し、そして社員にも喜ばれるような、面白くて個人に最適化されたエクスペリエンスの創造に関する新しいアイデアや戦略が身についていることでしょう。 社員を夢中にさせるエクスペリエンスの創り方のダウンロードはこちら

コーヒーブレイク: ハイブリッドワークプレイスに必要なもの

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コーヒーブレイク: ハイブリッドワークプレイスに必要なもの

パンデミックによって仕事が急速に、そして明らかに変化する中、常に盛り上がる議論の1つは、オフィスへの復帰に焦点を当てたものです。オフィスへの復帰を行うのか、行うとしたらどのように行うのか? 多くの従業員は自宅で仕事をするという贅沢をしたことが ありませんが、自宅で仕事ができる人たち(例えば、あなたのチームは、仕事に焦点を当てた企業ブログを執筆・編集していたとしましょう)、オフィス復帰は熱い論争を呼んでいます。 例えば、Airbnb社は最近、社員にオフィスに戻らなくていいと言っています。また、ゴールドマン・サックス社のように、週5日復帰しているところもあります。しかし、フルタイムでオフィスに戻ることを義務付けた組織の中には、優秀な人材の多くがすぐに退職したり、その後すぐに辞めてしまったりするところもあります。また、そのような組織では、本当に嫌な思いをすることもありました。このことからわかるのは、すべての組織が、その決定が影響を与える人々と話した上で、人々の決定を下しているわけではない、ということです。 ハイブリッド・ワークは、家賃を払う組織とリモート・ワークの自由を享受する従業員が合意できる妥協点であるように思われる そして、すべての兆候からハイブリッドワークが定着することは明らかで、リモートワークの成功は企業の仕事の進め方や仕事の場所を再認識させたのです。そして、リモートワークの成功は企業における仕事の進め方や場所 を再構築しています。多くの人にとって、週に何日でもオフィスに 戻ってくるということは、2年近く自分の家の中で仕事をしてきた後、大きな変化として感じられるでしょう。この1年で、多くの社員が一人で仕事をすることに慣れたことでしょう。では、どのようにすれば従業員を満足させ、組織の目標に一致させることができるでしょうか。 仕事をみんなにフィットするスタイルにする オフィスでの時間とオフィス外での時間の適切な組み合わせを見つけることは、多くの従業員や組織が現在正しい状態にするために取り組んでいる、厄介な状況です。組織と社員にとって最適な働き方をするためには、プランが必要です。柔軟性を提供し、リソースをアップスキルし、オフィスで働くことの利点と必要性を伝える計画です。 2021年ワークトレンド・インデックスによると、70%以上の労働者が柔軟なリモートワークのオプションの継続を望んでおり、65%以上がチームメイトと直接会う時間をより多く切望しています。その結果、66%のビジネスリーダーがハイブリッドワーク環境に対応できるよう、オフィススペースの再設計を準備しています。 新しいワークスタイルに必要なものは以下の通りです 戦略的な組織計画 - コーナーストーンのサクセッションプランニングとワークフォースプランニングのソリューションにより、組織目標に社員を合わせることができます。 すべての従業員に対する学習のパーソナライズ - AI主導の学習推奨により、正社員、契約社員、ギグワーカーのスキルを向上させます。 必要不可欠な最新コンテンツとリソース - プロフェッショナルスキル、リーダーシップ、マネジメント、リモートワークの必需品など、常に新鮮なコンテンツとサブスクリプションで、変化し続ける市場における従業員のニーズに対応 継続的な従業員開発 - 開発計画、目標設定、継続的なフィードバックなどにより、リモートおよびオフィス内の従業員の専門的な成長を促進することができます。 このブログは企業のブログであり、どのように機能するかはご存じでしょうから、コーナーストーン製品で成功するハイブリッドワークプレイスを構築するために、これらすべてのことを行っていることは、おそらくご想像のとおりです。 しかし、コーナーストーンの利点以外に、あなたの組織でどのようなハイブリッドバランスが最適かを考えるとき、社員とのコミュニケーションをオープンで正直なものに保つことを忘れないでください。社員は、すべての仕事をする人たちですから、あなたが彼らの意見を考慮することに感謝するはずです。もしあなたが彼らと一緒に働かないのであれば、彼らは他の場所で働くでしょう。

Genuine Ways to Connect With People Remotely

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Genuine Ways to Connect With People Remotely

With the stress of being newly remote comes a focus on logistics: How do I get my webcam to work? What does it mean if someone isn’t responding to my email? What if my internet goes out in the middle of a big presentation? But moving past all that, zero in on why you’re trying to connect remotely in the first place—and how you can accomplish that goal. Without the ability to read body language, have discussions without lag time and quickly catch up on the fly, the human element of work can get lost. Remember that a big reason people love (or don’t love) their jobs is their connection to their colleagues. So as we adapt to a remote world, let’s refocus on that. Engaging Informally Telecommuting technology has grown by leaps and bounds over the past several years as more and more people work from home, connect during business trips and set up remote offices. Zoom, WebEx, Google Hangouts—they were all invented so that we could have meetings and collaborate effectively on work projects when we’re not face-to-face. The technology is great for that, but it can—and should—serve another central purpose: building and keeping our human connections with colleagues. Think about everything you’re able to do informally when you’re in an office environment that you’re unable to do now. I’ll start the list for you: Stop by someone’s desk to ask a quick question Catch up on personal lives in the break room or at the elevator Debrief a meeting after it’s officially over on your way out the door Invite nearby colleagues to join you on a trip to find some coffee Hear your coworkers getting excited about something and ask what’s going on Organize a standing happy hour There’s a lot there, right? And we don’t want to lose all those opportunities to connect with people. So, the question becomes: how can we simulate them within the confines of a remote experience? Creating this type of intimate, collegial environment requires two things—culture and planning. Ways to Build Culture Online With quick access communication tools like Slack, Microsoft Teams and Workplace Chat, people can virtually "stop by someone’s desk" to catch up or talk about non-work things, but most need a precedent for it. Oftentimes, we think (consciously or unconsciously) that these workplace communication tools should be used exclusively for work. But building or maintaining relationships with coworkers is an important part of work, so use them for personal connections as well. Send a Slack question whenever it pops into your mind (and try to respond quickly and graciously when someone reaches out to you!) Make it a habit to ask your teammates how their day is going, if they did anything fun over the weekend and whether they caught the latest episode of that TV show you both watch. Reach out to a colleague or two after a meeting to share how you thought it went, anything you’re excited or unsure about or any ideas you didn’t get a chance to share. Post your excitement about topics that colleagues might find relevant or interesting on a Slack channel. Encourage others to do all of the above! Plan With Purpose Accidentally blurring the line between work and socializing isn’t exactly possible when you’re remote—you have to deliberately cross it. Schedule time for all of the things you’d normally do ad hoc, such as: Virtual coffee. It sounds corny, but have you ever done it? It can be really wonderful. Talk about whatever you want—work, life—but if you talk about work, don’t talk about projects or action items. Focus more on feelings, things you’re excited about, frustrated about, etc. to provide a sense of connection. Pad your online interactions with time for informal chat. Start 1:1s with some "how are you/what’s new?" talk and make sure you share and set the tone for real connection. Plan group hangouts. Get the team together and have everyone bring a beverage or snack of choice. Play an online game (my office is exploring the Jackbox suite of games you play through your phone and computer). Remember when you were a teenager and you would sit on the phone with someone for hours and sometimes not even talk? You’d just be doing your homework or something, but they were there? Try this with work. Maybe both you and a colleague have a deep-think project to work on and could use the occasional outside perspective. Schedule time to be online together doing your separate work, with the ability to ask for feedback or suggestions whenever the moment strikes. At the end of the day, logistics are important. If you can’t hear or see someone, it will obviously be hard to communicate with them. But don’t stop at that surface level. Focusing on building human connection with your colleagues through culture and planning will help you develop and maintain the relationships that are the lifeblood of successful work. Rae Feshbach is the Head of Content Engagement at Cornerstone.

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